Streamline Short-Term Rental Property Finances with Azibo

Are you spending too much time managing your short-term rental property finances? Learn how Azibo’s free accounting and tax solutions can help.

Last Updated
July 3, 2023
Streamline Short-Term Rental Property Finances with Azibo

As an independent short-term rental property owner, you have an ever-growing list of responsibilities. Managing short-term rental finances across your portfolio is one of the most important tasks on that list. 

Maintaining organized financial records is crucial for compliant tax reporting for any real estate investment, but gets especially complicated with short-term rental properties. The process includes keeping track of rental income and expenses, insurance premiums, property taxes, and more for all of your short-term properties. 

Fortunately, short-term rental property owners have a reliable partner in Azibo. With its unique real estate accounting platform designed to streamline bookkeeping and alleviate stress, Azibo transforms managing short-term rental finances into a simplified, user-friendly experience. Let's delve deeper and understand how.

Navigating the challenges of short-term rentals

Managing short-term rental properties comes with a unique set of financial complexities beyond traditional long-term rentals. The dynamic nature of the short-term rental market, the higher tenant turnover, and the reliance on third-party platforms like Airbnb and VRBO pose a number of challenges for property owners, including:

  1. Financial unpredictability: The short-term rental business model is inherently variable. Income fluctuates based on seasonality, demand, location, and a myriad of other factors. Expenses can also vary considerably from month to month, with costs for cleaning, maintenance, and repairs often tied directly to the frequency of guest turnover. This unpredictability can make it challenging to maintain a steady cash flow and forecast your property's financial health effectively.
  2. Tax implications: Navigating tax obligations is another significant challenge for short-term rental property owners. The rules around income, sales, and occupancy taxes can differ dramatically depending on your property's location and the number of days it's rented out vs. used for personal purposes. And with the high tenant turnover, keeping track of all of the income and expenses across multiple vacation rental platforms and properties can be daunting.
  3. Bookkeeping: Maintaining meticulous financial records is essential to managing your short-term rental business. The high volume of tenants results in a longer list of receipts, invoices, rental agreements, insurance documents and more required for compliant recordkeeping. Organizing this information in a way that supports accurate real estate tax reporting and efficient financial management is often easier said than done.
  4. Time and effort: Lastly, the sheer time and effort required to manage short-term rental finances should not be underestimated. Especially for owners juggling multiple properties or balancing other business ventures, financial management can quickly become a full-time job in and of itself.

With these challenges in mind, it's clear that short-term rental property owners could benefit from tools and resources designed specifically to address their unique needs. This is where Azibo comes into play. Designed to simplify and streamline the financial management process, Azibo empowers rental property owners to take control of their financial health while saving valuable time and effort.

Benefits of streamlining short-term rental property finances with Azibo

Short-term rental property owners who utilize popular vacation rental platforms like Airbnb, Vacasa, or VRBO often receive consolidated statements that provide an overview of their rental finances. However, these statements have limitations. They lack crucial details such as property/unit financial performance, transaction types, and other information essential for accurate tax reporting, including the preparation of Schedule E tax documents.

Azibo addresses these limitations by simplifying short-term rental property finances. The platform allows owners to easily categorize transactions by the IRS-defined expense categories and organize them by property. This comprehensive approach enables accurate tax reporting and provides property owners with detailed financial insights. Azibo's central hub streamlines the entire process by offering the option to manually enter information or automatically recognize deposits and expenses from short-term rental bank accounts.

To further enhance convenience, Azibo provides user-friendly splitting templates specifically designed for short-term rental property owners collaborating with major rental platforms. These templates eliminate the need for manual splitting of revenue and expenses across the property portfolio, saving landlords valuable time and effort. Property owners can allocate transactions to the appropriate properties or units effortlessly, ensuring accurate financial records and simplified reporting.

By utilizing Azibo's platform, short-term rental property owners can overcome the limitations of consolidated statements, achieve accurate tax reporting, and gain detailed financial insights. The streamlined process of categorizing transactions, utilizing splitting templates, and accessing the central hub empowers property owners to efficiently manage their finances and focus on maximizing their rental business's potential.

Azibo's accounting solutions available for free to real estate investors, so we won't cut into your profit margins like other property management platforms.

Managing short-term rental finances with Azibo: A step-by-step guide

Azibo’s accounting solution was designed for rental properties and it comes with all the categories, metrics, and reports you’ll need to stay organized and compliant. No need to spend tens of hours creating custom tags — we’ve built this platform specifically for your rental business.

Follow these steps to streamline your financial recordkeeping with Azibo and gain valuable insights into your short-term rental property's financial performance:

  1. Add properties and link bank account: Start by adding your short-term rental properties to the platform and linking your bank account. This allows Azibo to securely access your bank transactions and streamline the financial management process.
  1. Identify and categorize transactions: Once you set up your properties and bank account, identify the bank transactions from your vacation rental platforms as well as related expenses. Categorize these transactions and assign them to the appropriate income or expense categories. Azibo makes this process easy by providing granular categorization options, ensuring accurate tax reporting.
  1. Split consolidated transactions: In cases where income or expenses are consolidated across multiple properties (e.g., a cleaning service used for multiple units), Azibo simplifies the process by allowing you to split the transaction by property or unit. This helps you maintain accurate reports for each property and across your entire portfolio. 

  1. Set up rule-based transaction tagging: Azibo makes it easy to create rules to have recurring transactions automatically assigned to their appropriate tax categories and properties. Select the conditions, then designate a tax category, vendor/tenant, property or unit. The rules can apply to all previous transactions and/or all future transactions that meet these conditions. All transactions that meet these conditions will automatically have the category, vendor, property, unit assigned to it, saving you time and energy in managing your finances.
  1. Generate financial reports: Azibo offers reporting tools for rent rolls, tax preparation, cash flow statements, profit & loss, balance sheet, and more. You can create these up-to-date reports for individual properties, portfolios, or all properties over a specific time period.

For example, the cash flow report provides a comprehensive view of the inflows and outflows of cash for your rental property. It includes details on rent payments, other income sources, and expenses like mortgage payments, taxes, insurance, maintenance, and management fees. This report helps you analyze whether your property is generating positive cash flow, negative cash flow, or break-even cash flow.  

As another example, the Schedule E report is essential for tax reporting, detailing each property's rental income and expenses. With Azibo, you can easily prepare Schedule E tax forms for each property in just a few clicks.

By utilizing Azibo, you gain the benefits of staying organized and clearly understanding your property's tax obligations and financial health. These valuable insights will help you make informed decisions to optimize your short-term rental business. 

User testimonial: Jua McMillan, short-term rental property owner

Chicago-based real estate investor Jua McMillan owns one short-term and one long-term rental property in South Florida and was juggling managing his rental property finances on top of his full-time job.

After exploring different financial management tools, he chose Azibo for its simple setup and streamlined service. He was able to quickly link his bank account and start collecting rent with Azibo, which relieved him of having to constantly track down payments. “It's taken away the need to always have to reach out to my tenants to pay rent,” he shares. 

Beyond rent collection, Azibo's accounting tools significantly eased his financial management and reporting. He was able to tag transactions by property, making tax season less daunting as he could effortlessly generate the necessary reports. According to Jua, Azibo saves him around four hours per month, saying, “It’s been a lifesaver.”

With Azibo, Jua could adopt a hands-off approach to property financial management. He concludes, “I love the fact that it's automated. You can pretty much set it and forget it until it's time to renew the lease,” he says.

Jua’s experience underscores how Azibo can help rental property owners streamline their financial management, save time, and reduce stress. Read the full interview with Jua McMillan.

Better financial management for your short-term rental property begins today

Managing the finances of short-term rentals can be complex, time-consuming, and overwhelming. Fortunately, Azibo provides an all-in-one accounting solution that makes this process simpler and more efficient. 

Whether juggling multiple properties or wanting to streamline the financials of a single rental, Azibo offers the tools to simplify bookkeeping, optimize tax preparation, and provide insightful financial reports. 

Start streamlining your property management strategy today so you can focus on what truly matters — growing your rental business. Ready to take the first step? Get started with Azibo today and begin your journey toward effortless financial management.

Disclaimer: This content has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for accounting or tax advice.

Important Note: This post is for informational and educational purposes only. It should not be taken as legal, accounting, or tax advice, nor should it be used as a substitute for such services. Always consult your own legal, accounting, or tax counsel before taking any action based on this information.

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